Follow these steps to connect with your local immunization registry:
1. Register with your state immunization registry
Go to your local registry’s website and complete registration. If available, indicate that you are registering for an HL7 integration. If you registered previously requesting another submission method, please register again indicating HL7 or electronic submission.
If you have questions during the registration process, please reach out to your local registry contact.
If your registry requires a vendor point of contact, please refer to the this article: Who is Practice Fusion's contact for immunization registry connection?
2. Sign up for an integration through Practice Fusion’s Immunization Settings
Once you’ve completed sign-up with your registry, you will receive account information which you will then need to enter into Practice Fusion to begin the connection process. Have this on hand while completing the next set of steps.
Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI.
From your EHR Settings, select Immunization registry under the Vaccines and Immunizations header..
Under Step 2: Connect, select Connect and EHR facility to your state registry.
Select a facility and the receiving registry from the drop-down menus. Each facility in your practice will need to be registered separately using this workflow.
Enter your specific production and/or testing identifiers based on which fields are available to you after selecting your registry, then select Register. Click the info button to learn more about the identifier. If you do not know any of the information required in this section, make sure to contact your local registry.
3. Testing and validation process
In many cases, Practice Fusion will automatically start sending test immunization files on your behalf to your registry along with the following information from your EHR account: provider name, primary facility address, NPI, and information you entered on the Immunization registry settings page. Please note that in some cases, providers will need to transmit test messages themselves (see the individual state guideline links below).
If information was entered incorrectly on the settings page or if there was any error with the file, you should be notified by your registry or Practice Fusion.
If you need to update the information entered in the Immunization registry settings page, delete the existing electronic transmission registration. Once you have corrected the information, resubmit the registration to re-start the testing and validation process with the updated information.
4. Activate your immunization integration in the Immunization registry settings page
Once you have been notified by your local registry that you can proceed to submit production (real patient) data, visit the Immunization registry settings page and activate your integration.
5. Submit immunization records directly to your local registry
Once activated, you will be able to electronically submit immunization files to your registry for each patient. For instructions on adding a vaccine, see: How do I record a vaccination to transmit successfully to my immunization registry?
Go to the Immunizations section and click Transmit all. Alternatively, click the Actions drop-down and select Transmit to state registry.
This will now become your new workflow when submitting patient immunization records to your immunization registry.
View the following Knowledge Base posts for state-specific instructions:West Virginia
What if my local registry is not available on the list in the Practice Fusion Immunization Settings page?
Your local registry most likely is not yet ready to receive immunization data electronically. Please contact your registry for more information.