How do I record a vaccination to transmit successfully to my immunization registry?

In order to successfully transmit a patient's immunization record to the state immunization registry, the patient's administered vaccines must be entered and contain all required information.


1. To access a patient's immunization section, click the "Go to" drop down on the patient's Summary tab and select Immunizations.



2. Click Add vaccine and select Administered to enter a vaccine that your office administered to your patient. Alternatively, select Historical to record previous vaccinations or Refused to document vaccines that the patient has refused.



3. Search for and select the vaccination, and complete all of the required Administered vaccination details. You may search for vaccines by brand name or vaccine name, and Practice Fusion will automatically display the corresponding brand and vaccine names.  If you select a vaccination that is not in your inventory, enter a valid lot number, expiration date, manufacturer, and dose.



When entering a vaccine to transmit to your immunization registry, you will need to complete the following fields in order for the information to transmit successfully:

  • Administered by -  The provider who administered the vaccine.

  • Ordered by - The provider who ordered the vaccine.

  • Administered facility - The facility where the vaccine was administered. In order for the vaccine to transmit to the registry, the selected facility must be connected to your state registry.

  • Body Site

  • Route

  • VIS Edition

  • Registry notifications - This field refers to how a person wishes to be contacted in a reminder or recall situation.

  • VFC Financial Class


You must have an NPI number entered for either Administering or Ordering provider prior to saving the vaccine. If this information is missing for both providers, you will receive an alert at the top of the window. You may quickly enter the NPI number by clicking the links within the alert.


 


4. Select the Transmit all button. Alternatively, select the option to Transmit to state registry from the Actions drop-down menu.




If you do not have the option to Transmit to state registry or you see the option to Connect to registry, this means you have not completed the set-up process to transmit immunization files to your state registry. Please see this post for instructions on how to complete this set-up process.


You can review the registry transmission status of each immunization entered in the patient's chart under the Date Transmitted/Registry column.




Updating existing vaccines

If you are currently electronically connected with an immunization registry, you will see an alert next to any documented vaccines that are missing required information. You will need to update the vaccine details to successfully submit the data to your immunization registry.


1. Click on the vaccine to open the details pane.



2. Enter the required fields, then click Save.


For more information, see:

Immunizations

  1. How do I add immunizations or vaccines?
  2. How do I add a custom immunization or vaccine?
  3. How do I record a vaccination to transmit successfully to my immunization registry?
  4. How do I set up an integration with my state immunization registry?
  5. Who is Practice Fusion's contact for immunization registry connection?
  6. How do I submit to California's Immunization Registry (CAIR)?
  7. How do I submit immunization data to New York City's Immunization Registry (CIR)?
  8. How do I submit immunization data to the Pennsylvania Statewide Immunization Information System (PA-SIIS)?
  9. How do I submit immunization data to the Illinois immunization registry (I-CARE)?
  10. How do I submit immunization data to the Florida SHOTS Immunization Registry?
  11. How do I submit immunization data to the Texas immunization registry (ImmTrac)?
  12. How do I submit immunization data to the Oregon Alert Immunization Information System (Alert IIS)?
  13. Who can electronically submit immunization files to the immunization registry?
  14. How do I deactivate vaccines for the practice?
  15. How do I submit immunization data to the Virginia Immunization Information System (VIIS)?
  16. How do I submit immunization data to the Michigan Care Improvement Registry (MCIR)?
  17. How do I submit immunization data to the Georgia Immunization Registry (GRITS)?
  18. How do I submit immunization data to Indiana’s Immunization Information System (ISDH)?
  19. How do I submit immunization data to the Philadelphia Kids Plus Immunization Information System?
  20. How do I submit immunization data to the Tennessee Immunization Information System (TennIIS)?
  21. How do I submit immunization data to the North Carolina Immunization Registry (NCIR)?
  22. How do I submit immunization data to the Arizona State Immunization Information System (ASIIS)?
  23. How do I submit immunization data to South Carolina’s Immunization Registry System (DHEC)?
  24. How do I submit immunization data to Connecticut’s Immunization Registry and Tracking System (CIRTS)?
  25. How do I submit immunization data to New York's State Department of Health (NYSDOH)?
  26. How do I submit immunization data to New Jersey Immunization Information System (NJIIS)?
  27. How do I submit immunization data to Colorado Immunization Information System (CIIS)?
  28. How do I submit immunization data to the Kansas Immunization Registry (KSWeblz)?
  29. How do I submit immunization data to the Delaware Immunization Information System and Registry (DelVAX)?
  30. How do I submit immunization data to the Idaho Immunization Reminder Information System (IRIS)?
  31. How do I submit immunization data to the Louisiana Immunization Network for Kids Statewide (LINKS)?
  32. How do I submit immunization data to the Alaska Immunization Registry (VacTrAK)?
  33. How do I submit immunization data to the Iowa Immunization Registry Information System (IRIS)?
  34. How do I submit immunization data to the Utah Statewide Immunization Information System (USIIS)?
  35. How do I submit immunization data to the Massachusetts Immunization Information System (MIIS)?
  36. How do I submit immunization data to the Nebraska State Immunization Information System (NESIIS)?
  37. How do I submit immunization data to the Missouri Department of Health & Senior Services (ShowMeVax or MIRI)?
  38. How do I submit immunization data to the Maryland Immunization Registry (ImmuNet)?
  39. How do I submit immunization data to the Kentucky Health Immunization Exchange (KHIE)?
  40. How do I submit immunization data to the Ohio Statewide Immunization Information System (IMPACT SIIS)?
  41. How do I submit immunization data to Washington's Immunization Registry?
  42. How do I submit immunization data to the West Virginia Statewide Immunization Information System (WVSIIS)?
  43. How do I submit immunization data to Rhode Island (KIDSNET)?
  44. How do I submit immunization data to Minnesota Immunization Information Connection (MIIC)?

Feedback and Knowledge Base


Still need help?

Create a help ticket