This measure requires that an eligible provider is in active engagement with a public health agency to submit syndromic surveillance data.
Exclusion (learn more)
Any eligible provider meeting one or more of the following criteria may be excluded from the syndromic surveillance reporting measure if the provider:
Is not in a category of providers from which ambulatory syndromic surveillance data is collected by their jurisdiction's syndromic surveillance system;
Operates in a jurisdiction for which no public health agency is capable of receiving electronic syndromic surveillance data in the specific standards required by CEHRT at the start of their EHR reporting period;
Operates in a jurisdiction where no public health agency has declared readiness to receive syndromic surveillance data from EPs at the start of the EHR reporting period.
Practice Fusion workflow
1. Find your local public health department and email them to see if they can accept syndromic surveillance data in HL7 2.5.1 format. If they are unable to accept the data in this format, you may qualify for an exclusion.
2. If your public health department can accept syndromic surveillance data in HL7 2.5.1 format, confirm what their list of reportable diseases are and whether they accept ambulatory syndromic surveillance data. If you don't collect any reportable syndromic surveillance information according to your public health department, you may qualify for an exclusion.
3. If you do collect reportable syndromic surveillance data and your public health department can accept the file in HL7 2.5.1 format, you must proceed to send them the file if you don’t qualify for any other exclusions to the measure.
In the EHR, under the Actions drop-down menu of a patient's chart note, select "Syndromic Surveillance." Export the file, save it to your computer, and submit the exported file to your local public health department following their specified reporting method. Continue to follow additional instructions for ongoing submission.
Make sure to keep documentation of your communication with your public health department.
You must manually indicate that you have completed this requirement in the Meaningful Use Dashboard. Be sure to maintain documentation of the exchange for your records, such as a copy of the email that you sent and/or an email from the receiving party.
How is active engagement defined?
Any of the three criteria below are included under the umbrella of ongoing submission:
Completed Registration to Submit Data: The EP registered to submit data with the PHA or, where applicable, the CDR to which the information is being submitted; registration was completed within 60 days after the start of the EHR reporting period; and the EP is awaiting an invitation from the PHA or CDR to begin testing and validation. This option allows providers to meet the measure when the PHA or the CDR has limited resources to initiate the testing and validation process. Providers that have registered in previous years do not need to submit an additional registration to meet this requirement for each EHR reporting period.
Testing and Validation: The EP is in the process of testing and validation of the electronic submission of data. Providers must respond to requests from the PHA or, where applicable, the CDR within 30 days; failure to respond twice within an EHR reporting period would result in that provider not meeting the measure.
Production: The EP has completed testing and validation of the electronic submission and is electronically submitting production data to the PHA or CDR.
Review the CMS specifications for more information about this measure.
For more information on the EHR Incentive program, you should visit the Meaningful Use Center.