How do I submit immunization data to South Carolina’s Immunization Registry System (DHEC)?

Does DHEC accept HL7 2.5.1 files?

Yes, DHEC accepts immunization data on behalf of the SCI Registry in HL7 2.5.1 format.


How do I connect Practice Fusion with my registry in order to meet Medicaid's Meaningful Use requirements?


1. Register with SCIAPPS 

  • Providers will need to enroll prior to HL7 testing. Provider enrollment is via the immunization web portal 'SCIAPPS.' Providers can contact SCIregistry@dhec.sc.gov to request enrollment instructions. For more information, click here.

  • When asked to provide the IP address of the computer used to transmit messages, enter 107.23.83.217/32
  • When asked to provide the technical IT contact, please enter the information listed here.
  • After enrollment and agency acceptance of uploaded documents,  SCIAPPS will setup your account in the Security system, and send the ITsetup with transport information for testing and the TestPlan to the contacts listed on the HL7 enrollment.

Note: if you are a Medicare clinician participating in the Merit-based Incentive Payment System (MIPS), additional guidance for new registrations has not yet been provided. If you have already completed DHEC registration previously, your active engagement will continue. If you are a new registrant, please contact DHEC directly for information.

2. Sign up for an integration through Practice Fusion in Immunization Settings

  • Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.

  • Navigate to Settings --> Vaccines and immunizations--> Immunization registry.

  • Under Step 2: Connect, select Connect an EHR facility to your state registry.

  • Select the facility name with which you are registering.

  • Select "South Carolina" from the Receiving Registry drop-down list.

  • Enter your testing facilityid, username, and password and use the same information for your production facilityid, username, and password. SCIAPPS should have contacted you via email with your facilityid and username, and by secure email with your password. Therefore, you should have this information from completing the registration process successfully with SCIAPPS. If you do not know any of the information required in this section, make sure to contact SCIAPPS. Select the “i” icon for additional information about each credential.

  • Click Register  to begin the testing and validation process.




3. Testing and validation process

  • The TestPlan is completed & sent to SCIAPPS.

  • Practice Fusion will start sending test immunization files to SCIAPPS along with the following information from your EHR account: provider name, primary facility address, NPI, and information you entered on the Immunization settings page.

  • If information was entered incorrectly on the settings page or if there was any error with the file, you should be notified by SCIAPPS with an explanation of the issue.

  • If you need to update the information entered in the Immunization settings page, delete the existing electronic transmission registration, correct the information, and resubmit the registration to re-start the testing and validation process with the updated information.


4. Activate your immunization integration in the Immunization registry settings page

  • Once you have been notified by SCIAPPS that you can proceed to submit production (real patient) data, visit Settings-->Immunization registry, delete the existing electronic transmission registration, and resubmit the registration with your newly sent production security and username. After registering for electronic transmission, click to activate your integration.




5. Submit immunization records directly to SCIAPPS

  • Once activated, you will be able to electronically submit immunization files to your registry for each patient.

  • Go to the Immunizations section of the chart and click Transmit all. Alternatively, click the Actions button and select Transmit to state registry.




If you have additional questions, please contact DHEC by telephone at (866) 439-4082 or by e-mail at sciregistry@dhec.sc.gov.


Immunizations

  1. How do I add immunizations or vaccines?
  2. How do I add a custom immunization or vaccine?
  3. How do I record a vaccination to transmit successfully to my immunization registry?
  4. How do I set up an integration with my state immunization registry?
  5. Who is Practice Fusion's contact for immunization registry connection?
  6. How do I submit to California's Immunization Registry (CAIR)?
  7. How do I submit immunization data to New York City's Immunization Registry (CIR)?
  8. How do I submit immunization data to the Pennsylvania Statewide Immunization Information System (PA-SIIS)?
  9. How do I submit immunization data to the Illinois immunization registry (I-CARE)?
  10. How do I submit immunization data to the Florida SHOTS Immunization Registry?
  11. How do I submit immunization data to the Texas immunization registry (ImmTrac)?
  12. How do I submit immunization data to the Oregon Alert Immunization Information System (Alert IIS)?
  13. Who can electronically submit immunization files to the immunization registry?
  14. How do I deactivate vaccines for the practice?
  15. How do I submit immunization data to the Virginia Immunization Information System (VIIS)?
  16. How do I submit immunization data to the Michigan Care Improvement Registry (MCIR)?
  17. How do I submit immunization data to the Georgia Immunization Registry (GRITS)?
  18. How do I submit immunization data to Indiana’s Immunization Information System (ISDH)?
  19. How do I submit immunization data to the Philadelphia Kids Plus Immunization Information System?
  20. How do I submit immunization data to the Tennessee Immunization Information System (TennIIS)?
  21. How do I submit immunization data to the North Carolina Immunization Registry (NCIR)?
  22. How do I submit immunization data to the Arizona State Immunization Information System (ASIIS)?
  23. How do I submit immunization data to South Carolina’s Immunization Registry System (DHEC)?
  24. How do I submit immunization data to Connecticut’s Immunization Registry and Tracking System (CIRTS)?
  25. How do I submit immunization data to New York State Immunization Information System (NYSIIS)?
  26. How do I submit immunization data to New Jersey Immunization Information System (NJIIS)?
  27. How do I submit immunization data to Colorado Immunization Information System (CIIS)?
  28. How do I submit immunization data to the Kansas Immunization Registry (KSWeblz)?
  29. How do I submit immunization data to the Delaware Immunization Information System and Registry (DelVAX)?
  30. How do I submit immunization data to the Idaho Immunization Reminder Information System (IRIS)?
  31. How do I submit immunization data to the Louisiana Immunization Network for Kids Statewide (LINKS)?
  32. How do I submit immunization data to the Alaska Immunization Registry (VacTrAK)?
  33. How do I submit immunization data to the Iowa Immunization Registry Information System (IRIS)?
  34. How do I submit immunization data to the Utah Statewide Immunization Information System (USIIS)?
  35. How do I submit immunization data to the Massachusetts Immunization Information System (MIIS)?
  36. How do I submit immunization data to the Nebraska State Immunization Information System (NESIIS)?
  37. How do I submit immunization data to the Missouri Department of Health & Senior Services (ShowMeVax or MIRI)?
  38. How do I submit immunization data to the Maryland Immunization Registry (ImmuNet)?
  39. How do I submit immunization data to the Kentucky Health Immunization Exchange (KHIE)?
  40. How do I submit immunization data to the Ohio Statewide Immunization Information System (IMPACT SIIS)?
  41. How do I submit immunization data to Washington's Immunization Registry?
  42. How do I submit immunization data to the West Virginia Statewide Immunization Information System (WVSIIS)?
  43. How do I submit immunization data to Rhode Island (KIDSNET)?
  44. How do I submit immunization data to Minnesota Immunization Information Connection (MIIC)?

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