We released our EPCS feature to practices in New York so that appropriately licensed providers can e-prescribe controlled substances from their EHR before the I-STOP deadline. For additional information, please see: How do I activate e-prescribing of controlled substances (EPCS) for I-STOP: Step 1 of 2?
As of August 27, 2013, New York practitioners are required to check the Prescription Monitoring Program (PMP) Registry prior to writing a prescription for a Schedule II, III, and IV controlled substance. In order to access the PMP Registry, a practitioner must first have a Health Commerce System (HCS) account.
A practitioner may authorize a designee to consult the PMP Registry on his or her behalf, provided that the:
• Designee is employed by the same professional practice as the authorizing practitioner;
• Practitioner takes reasonable steps to ensure that the designee is competent in the use of the PMP Registry;
• Practitioner remains responsible for ensuring that access to the PMP Registry by the designee is limited to authorized purposes and protects the confidentiality of the information; and
• Decision as to whether or not to prescribe a controlled substance remains solely with the practitioner.
In addition to consulting the PMP Registry prior to sending a prescription for Schedule II, III and IV medications, providers of controlled substances must transmit prescriptions electronically as of March 27, 2016.
The certified EPCS software application must be registered and renewed with the Bureau of Narcotic Enforcement (BNE) at least every two years or as the DEA requires a new third-party audit of the EPCS software application, whichever occurs first. There is no need to register e-prescribing software that only transmit non-controlled substances prescriptions, although you are still required to use a certified e-prescribing system that meets all applicable rules and regulations for such purposes.
The ROPES (Registration for Official Prescription and e-Prescribing Systems) application will allow practitioners to update/certify/renew their Official Prescription Program (OPP) registration and register or modify their certified electronic prescribing software application for controlled substances (EPCS software) at the same time. To register for an OPP account, a practitioner must first register with OPP by submitting registration form DOH-4329 to the BNE. Please note that only practitioners may access ROPES.
When registering Practice Fusion as your EPCS software, you will be required to enter the following information:
• Name of certified e-prescribing software application: Practice Fusion EHR
• Software version certified: 3.6
• Name of software application provider (company name): Practice Fusion, Inc.
Prior to registering the certified EPCS software application with BNE, each practitioner must complete Practice Fusion’s identity proofing and medical credential verification procedures, and obtain two-factor authentication for use with EPCS. For detailed information on completing this process, please see: How do I activate e-prescribing of controlled substances (EPCS) for I-STOP: Step 1 of 2?
The following resources can help providers understand the requirements of I-STOP that they are responsible for:
• NY Department of Health FAQ page on PMPR and registering for a HSC account
• New York Chapter of American College of Physicians page on I-STOP
• NY Department of Health PMP Brochure for Practitioners and Pharmacists
• Instructions to the PMP registry