How do I submit immunization data to the Kentucky Health Immunization Exchange (KHIE)?

The Kentucky Health Information Exchange (KHIE) is able to accept HL7 2.5.1 files.


How do I connect Practice Fusion with my registry for MIPS (Medicare) or Meaningful Use (Medicaid)?


1. In order to begin the testing and submission process, register with KHIE

  • To begin the onboarding process, complete the Participation Agreement and any other documents needed for KHIE. KHIE will provide you with the necessary documents. KHIE will be in contact with the "Primary Contact" listed on the Participation Agreement.

  • KHIE may want to set up an intake call next. During the intake call, KHIE will discuss the testing procedure and go over any requirements for moving forward in the on-boarding process.

2. Upon receipt of the credentials, complete the registration for electronic submission of immunization in Practice Fusion.

  • Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.

  • Navigate to Settings --> Vaccines and immunizations--> Immunization registry.

  • Under Step 2: Connect, select Connect an EHR facility to your state registry.

  • Select the facility name with which you are registering.

  • Select "Kentucky - Kentucky Immunization Registry" from the Receiving Registry drop-down list.

  • Enter your credentials (as indicated below). If you do not know your Production/Testing PIN, please contact the KHIE representative you have been working with. Select the “i” icon for additional information about each credential.

  • Click Register to begin the testing and validation process.




3. Activate your immunization integration in the Immunization Settings page

  • Navigate back to the Immunization settings page and activate your integration.

  • Immediately, contact our Customer Service team to transition your practice to the KHIE testing facility.



4. Submit immunization records directly to KHIE

  • After our Customer Service team has transitioned you to the KHIE testing environment, begin electronically transmitting immunization files using the steps below for the period of time designated by KHIE.

  • Go to the Immunizations section of the chart and click Transmit all. Alternatively, click the Actions button and select Transmit to state registry.

  • Once KHIE determines that these messages are sufficient, they will set a "go live" date. You must then contact our Customer Service team to request to be transitioned to Production. Your workflow will not be altered, and you can continue to transmit immunization fields to the state registry on an ongoing basis. Notify Practice Fusion on your “go live” date so Practice Fusion can work with our third party and ensure your patient data is being directed to KHIE correctly.




More Information

For further inquiries about submitting immunization information to KHIE, contact the Kentucky Health Information Exchange (KHIE).

Immunizations

  1. How do I add immunizations or vaccines?
  2. How do I add a custom immunization or vaccine?
  3. How do I record a vaccination to transmit successfully to my immunization registry?
  4. How do I set up an integration with my state immunization registry?
  5. Who is Practice Fusion's contact for immunization registry connection?
  6. How do I submit to California's Immunization Registry (CAIR)?
  7. How do I submit immunization data to New York City's Immunization Registry (CIR)?
  8. How do I submit immunization data to the Pennsylvania Statewide Immunization Information System (PA-SIIS)?
  9. How do I submit immunization data to the Illinois immunization registry (I-CARE)?
  10. How do I submit immunization data to the Florida SHOTS Immunization Registry?
  11. How do I submit immunization data to the Texas immunization registry (ImmTrac)?
  12. How do I submit immunization data to the Oregon Alert Immunization Information System (Alert IIS)?
  13. Who can electronically submit immunization files to the immunization registry?
  14. How do I deactivate vaccines for the practice?
  15. How do I submit immunization data to the Virginia Immunization Information System (VIIS)?
  16. How do I submit immunization data to the Michigan Care Improvement Registry (MCIR)?
  17. How do I submit immunization data to the Georgia Immunization Registry (GRITS)?
  18. How do I submit immunization data to Indiana’s Immunization Information System (ISDH)?
  19. How do I submit immunization data to the Philadelphia Kids Plus Immunization Information System?
  20. How do I submit immunization data to the Tennessee Immunization Information System (TennIIS)?
  21. How do I submit immunization data to the North Carolina Immunization Registry (NCIR)?
  22. How do I submit immunization data to the Arizona State Immunization Information System (ASIIS)?
  23. How do I submit immunization data to South Carolina’s Immunization Registry System (DHEC)?
  24. How do I submit immunization data to Connecticut’s Immunization Registry and Tracking System (CIRTS)?
  25. How do I submit immunization data to New York State Immunization Information System (NYSIIS)?
  26. How do I submit immunization data to New Jersey Immunization Information System (NJIIS)?
  27. How do I submit immunization data to Colorado Immunization Information System (CIIS)?
  28. How do I submit immunization data to the Kansas Immunization Registry (KSWeblz)?
  29. How do I submit immunization data to the Delaware Immunization Information System and Registry (DelVAX)?
  30. How do I submit immunization data to the Idaho Immunization Reminder Information System (IRIS)?
  31. How do I submit immunization data to the Louisiana Immunization Network for Kids Statewide (LINKS)?
  32. How do I submit immunization data to the Alaska Immunization Registry (VacTrAK)?
  33. How do I submit immunization data to the Iowa Immunization Registry Information System (IRIS)?
  34. How do I submit immunization data to the Utah Statewide Immunization Information System (USIIS)?
  35. How do I submit immunization data to the Massachusetts Immunization Information System (MIIS)?
  36. How do I submit immunization data to the Nebraska State Immunization Information System (NESIIS)?
  37. How do I submit immunization data to the Missouri Department of Health & Senior Services (ShowMeVax or MIRI)?
  38. How do I submit immunization data to the Maryland Immunization Registry (ImmuNet)?
  39. How do I submit immunization data to the Kentucky Health Immunization Exchange (KHIE)?
  40. How do I submit immunization data to the Ohio Statewide Immunization Information System (IMPACT SIIS)?
  41. How do I submit immunization data to Washington's Immunization Registry?
  42. How do I submit immunization data to the West Virginia Statewide Immunization Information System (WVSIIS)?
  43. How do I submit immunization data to Rhode Island (KIDSNET)?
  44. How do I submit immunization data to Minnesota Immunization Information Connection (MIIC)?

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