How do I submit immunization data to the Texas immunization registry (ImmTrac)?

The Texas Immunization Registry (ImmTrac) is able to accept the electronic submission of batch HL7 2.5.1 immunization files.


How do I connect Practice Fusion with my registry in order to meet Medicaid's Meaningful Use requirements?


1. Register with ImmTrac

  • Log into the system

  • Select "Meaningful Use Stage 2: Register Intent"

  • Complete the form and print a copy of the page for your records

  • ImmTrac will send you an email with an import code and FTP credentials for your practice

Note: if you are a Medicare clinician participating in the Merit-based Incentive Payment System (MIPS), additional guidance for new registrations has not yet been provided. If you have already completed ImmTrac registration previously, your active engagement will continue. If you are a new registrant, please contact ImmTrac directly for information.

2. Upon receipt of the email, complete the Immunization registration in Practice Fusion.

  • Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.

  • Navigate to Settings --> Vaccines and immunizations--> Immunization registry.

  • Under Step 2: Connect, select Connect an EHR facility to your state registry.

  • Select the facility name with which you are registering.

  • Select “Texas - Texas Immunization Registry (ImmTrac)" the Receiving Registry drop-down list.

  • Enter your credentials using the import code and FTP credentials that ImmTrac emailed you. Select the “i” icon for additional information about each credential.

  • Click Register to begin the testing and validation process.




3. Activate your immunization integration in the Immunization Settings page

  • Once you have registered for integration within Practice Fusion, return to the Immunization registry settings page and activate your integration.

  • Immediately contact our Customer Service team to transition your practice to the ImmTrac testing facility.

  

4. Submit immunization records directly to the ImmTrac testing environment

  • After our Customer Service team has transitioned you to the ImmTrac testing environment, begin electronically transmitting immunization files using the steps below for the period of time designated by ImmTrac.

  • Go to the Immunizations section of the chart and click Transmit all. Alternatively, click the Actions button and select Transmit to state registry. 


  


5. Submit immunization records directly to the ImmTrac production environment

  • Once ImmTrac has notified you that you are ready to send immunization messages to their production environment, please contact Customer Service to request to be transitioned to Production.

  • You can then continue to submit immunization data to ImmTrac using the steps outlined in Step 4. Be sure to transmit the immunization file to the state registry for each patient whose immunization record you update.


For further instructions, see the Meaningful Use Quick Guide. If you have any questions, please email ImmTrac2MU@dshs.texas.gov.

Immunizations

  1. How do I add immunizations or vaccines?
  2. How do I add a custom immunization or vaccine?
  3. How do I record a vaccination to transmit successfully to my immunization registry?
  4. How do I set up an integration with my state immunization registry?
  5. Who is Practice Fusion's contact for immunization registry connection?
  6. How do I submit to California's Immunization Registry (CAIR)?
  7. How do I submit immunization data to New York City's Immunization Registry (CIR)?
  8. How do I submit immunization data to the Pennsylvania Statewide Immunization Information System (PA-SIIS)?
  9. How do I submit immunization data to the Illinois immunization registry (I-CARE)?
  10. How do I submit immunization data to the Florida SHOTS Immunization Registry?
  11. How do I submit immunization data to the Texas immunization registry (ImmTrac)?
  12. How do I submit immunization data to the Oregon Alert Immunization Information System (Alert IIS)?
  13. Who can electronically submit immunization files to the immunization registry?
  14. How do I deactivate vaccines for the practice?
  15. How do I submit immunization data to the Virginia Immunization Information System (VIIS)?
  16. How do I submit immunization data to the Michigan Care Improvement Registry (MCIR)?
  17. How do I submit immunization data to the Georgia Immunization Registry (GRITS)?
  18. How do I submit immunization data to Indiana’s Immunization Information System (ISDH)?
  19. How do I submit immunization data to the Philadelphia Kids Plus Immunization Information System?
  20. How do I submit immunization data to the Tennessee Immunization Information System (TennIIS)?
  21. How do I submit immunization data to the North Carolina Immunization Registry (NCIR)?
  22. How do I submit immunization data to the Arizona State Immunization Information System (ASIIS)?
  23. How do I submit immunization data to South Carolina’s Immunization Registry System (DHEC)?
  24. How do I submit immunization data to Connecticut’s Immunization Registry and Tracking System (CIRTS)?
  25. How do I submit immunization data to New York State Immunization Information System (NYSIIS)?
  26. How do I submit immunization data to New Jersey Immunization Information System (NJIIS)?
  27. How do I submit immunization data to Colorado Immunization Information System (CIIS)?
  28. How do I submit immunization data to the Kansas Immunization Registry (KSWeblz)?
  29. How do I submit immunization data to the Delaware Immunization Information System and Registry (DelVAX)?
  30. How do I submit immunization data to the Idaho Immunization Reminder Information System (IRIS)?
  31. How do I submit immunization data to the Louisiana Immunization Network for Kids Statewide (LINKS)?
  32. How do I submit immunization data to the Alaska Immunization Registry (VacTrAK)?
  33. How do I submit immunization data to the Iowa Immunization Registry Information System (IRIS)?
  34. How do I submit immunization data to the Utah Statewide Immunization Information System (USIIS)?
  35. How do I submit immunization data to the Massachusetts Immunization Information System (MIIS)?
  36. How do I submit immunization data to the Nebraska State Immunization Information System (NESIIS)?
  37. How do I submit immunization data to the Missouri Department of Health & Senior Services (ShowMeVax or MIRI)?
  38. How do I submit immunization data to the Maryland Immunization Registry (ImmuNet)?
  39. How do I submit immunization data to the Kentucky Health Immunization Exchange (KHIE)?
  40. How do I submit immunization data to the Ohio Statewide Immunization Information System (IMPACT SIIS)?
  41. How do I submit immunization data to Washington's Immunization Registry?
  42. How do I submit immunization data to the West Virginia Statewide Immunization Information System (WVSIIS)?
  43. How do I submit immunization data to Rhode Island (KIDSNET)?
  44. How do I submit immunization data to Minnesota Immunization Information Connection (MIIC)?

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