How do I submit immunization data to the Illinois immunization registry (I-CARE)?

The Illinois Comprehensive Automated Immunization Registry Exchange (I-CARE) is able to accept HL7 2.5.1 files.


How do I connect Practice Fusion with my registry for Meaningful Use (Medicaid) or MIPS (Medicare)?


1. In order to begin the Meaningful Use Modified Stage 2 or MIPS testing and submission process with any public health registry or surveillance system all providers must begin by registering their intent electronically submit data with the IDPH Meaningful Use Registration System.

  • After registration, a provider will receive an electronic confirmation message. This will serve as documentation of their status for Meaningful Use Modified Stage 2 or MIPS reporting and will provide additional information to prepare for the on-boarding process.

  • A provider will then be placed in a queue for on-boarding and will await invitation from the Illinois Department of Public Health to begin testing and validation.


2. Upon receipt of the invitation, complete the Immunization registration in Practice Fusion.

  • Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.

  • Navigate to Settings --> Vaccines and immunizations--> Immunization registry.

  • Under Step 2: Connect, select Connect an EHR facility to your state registry.

  • Select the facility name with which you are registering.

  • Select "Illinois - Illinois Comprehensive Automated Immunization Registry Exchange (I-CARE)" from the Receiving Registry the drop-down list.

  • Enter your credentials. Select the “i” icon for additional information about each credential.

  • If you do not know your site ID, please contact I-CARE.

  • Click Register to begin the testing and validation process.




3. Testing and validation process

  • Practice Fusion will start sending test immunization files to I-CARE along with the following information from your EHR account: provider name, primary facility address, NPI, and information you entered on the Immunization settings page.

  • If information was entered incorrectly on the settings page or if there was any error with the file, you should be notified by Practice Fusion with an explanation of the issue.

  • If you need to update the information entered in the Immunization settings page, delete the existing electronic transmission registration, correct the information, and resubmit the registration to re-start the testing and validation process with the updated information.


4. Activate your immunization integration in the Immunization Settings page

  • Once you have been notified by I-CARE that you can proceed to submit production (real patient) data, visit the Immunization settings page and activate your integration. 




5. Submit immunization records directly to I-CARE

  • Once activated, you will be able to electronically submit immunization files to your registry for each patient.

  • Go to the Immunizations section of the chart and click Transmit all. Alternatively, click the Actions button and select Transmit to state registry.

  • This will now become your new workflow when submitting patient immunization records to your immunization registry. Simply continue to transmit patient immunization records to the state registry whenever you update a patient's immunization record.




For further inquiries about submitting immunization information to I-CARE, contact the registry by emailing DPH.HL7ICARE@illinois.gov.

Immunizations

  1. How do I add immunizations or vaccines?
  2. How do I add a custom immunization or vaccine?
  3. How do I record a vaccination to transmit successfully to my immunization registry?
  4. How do I set up an integration with my state immunization registry?
  5. Who is Practice Fusion's contact for immunization registry connection?
  6. How do I submit to California's Immunization Registry (CAIR)?
  7. How do I submit immunization data to New York City's Immunization Registry (CIR)?
  8. How do I submit immunization data to the Pennsylvania Statewide Immunization Information System (PA-SIIS)?
  9. How do I submit immunization data to the Illinois immunization registry (I-CARE)?
  10. How do I submit immunization data to the Florida SHOTS Immunization Registry?
  11. How do I submit immunization data to the Texas immunization registry (ImmTrac)?
  12. How do I submit immunization data to the Oregon Alert Immunization Information System (Alert IIS)?
  13. Who can electronically submit immunization files to the immunization registry?
  14. How do I deactivate vaccines for the practice?
  15. How do I submit immunization data to the Virginia Immunization Information System (VIIS)?
  16. How do I submit immunization data to the Michigan Care Improvement Registry (MCIR)?
  17. How do I submit immunization data to the Georgia Immunization Registry (GRITS)?
  18. How do I submit immunization data to Indiana’s Immunization Information System (ISDH)?
  19. How do I submit immunization data to the Philadelphia Kids Plus Immunization Information System?
  20. How do I submit immunization data to the Tennessee Immunization Information System (TennIIS)?
  21. How do I submit immunization data to the North Carolina Immunization Registry (NCIR)?
  22. How do I submit immunization data to the Arizona State Immunization Information System (ASIIS)?
  23. How do I submit immunization data to South Carolina’s Immunization Registry System (DHEC)?
  24. How do I submit immunization data to Connecticut’s Immunization Registry and Tracking System (CIRTS)?
  25. How do I submit immunization data to New York State Immunization Information System (NYSIIS)?
  26. How do I submit immunization data to New Jersey Immunization Information System (NJIIS)?
  27. How do I submit immunization data to Colorado Immunization Information System (CIIS)?
  28. How do I submit immunization data to the Kansas Immunization Registry (KSWeblz)?
  29. How do I submit immunization data to the Delaware Immunization Information System and Registry (DelVAX)?
  30. How do I submit immunization data to the Idaho Immunization Reminder Information System (IRIS)?
  31. How do I submit immunization data to the Louisiana Immunization Network for Kids Statewide (LINKS)?
  32. How do I submit immunization data to the Alaska Immunization Registry (VacTrAK)?
  33. How do I submit immunization data to the Iowa Immunization Registry Information System (IRIS)?
  34. How do I submit immunization data to the Utah Statewide Immunization Information System (USIIS)?
  35. How do I submit immunization data to the Massachusetts Immunization Information System (MIIS)?
  36. How do I submit immunization data to the Nebraska State Immunization Information System (NESIIS)?
  37. How do I submit immunization data to the Missouri Department of Health & Senior Services (ShowMeVax or MIRI)?
  38. How do I submit immunization data to the Maryland Immunization Registry (ImmuNet)?
  39. How do I submit immunization data to the Kentucky Health Immunization Exchange (KHIE)?
  40. How do I submit immunization data to the Ohio Statewide Immunization Information System (IMPACT SIIS)?
  41. How do I submit immunization data to Washington's Immunization Registry?
  42. How do I submit immunization data to the West Virginia Statewide Immunization Information System (WVSIIS)?
  43. How do I submit immunization data to Rhode Island (KIDSNET)?
  44. How do I submit immunization data to Minnesota Immunization Information Connection (MIIC)?

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