All eligible professionals (EPs) who intend to submit immunization data for Medicaid Meaningful Use must register with VDH online. VDH created a registration checklist to assist providers with this process.
Note: if you are a Medicare clinician
participating in the Merit-based Incentive
Payment System (MIPS), additional guidance for new registrations has not yet been
provided. If you have
already completed VIIS registration previously, your active engagement will
continue. If you are a new registrant, please contact VIIS directly for
How do I connect Practice Fusion with my registry in order to meet Medicaid's Meaningful Use requirements?
1. Register with VIIS
You may already be registered with VIIS. If you think you are, notify VIIS to confirm that you are. If not, complete the following instructions:
The first step in the onboarding process for VIIS is to register for Meaningful Use Stage 2 account at the Virginia Department of Health's website.
Shortly after completing the form and submitting it, you should receive a confirmation that the account has been created. You should then proceed to the main page for the Meaningful Use Registration System, and login with your new credentials.
In the user portal, click "New Practice" to add a new practice registration to your account. Fill out the information for your practice, ensuring to select which objective you will be submitting data for and which exclusions you will be taking. Once you have finished entering all the information, you will be shown a review page of everything that has been entered. Look over the information to ensure that it is correct, then click submit. The VDH will reach out to you via email to confirm a successful registration.
You will also have to register your practice with VIIS. The registration page can be found here. Fill out all the information then submit the form.
The registry should provide your practice with the medfx-custom-oid, which will be referred to by the registry as the organization ID.
Fill out and return an MOA for the Virginia Department of Health, which can be found here.
2. Sign up for an integration through Practice Fusion in Immunization Settings
Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.
Navigate to Settings --> Vaccines and immunizations--> Immunization registry.
Under Step 2: Connect, select Connect an EHR facility to your state registry.
Select the facility name with which you are registering.
Choose "Virginia - Virginia Immunization Information SystemExternal (VIIS)" from the Receiving Registry drop-down list.
Enter your medfx-custom-oid which is your organization ID. You should have this information from completing the registration process. If you do not know the organization ID, make sure to contact VIIS Support. You will also need to enter the practicename, although the registry does not supply that since you chose and registered the practice name. Select the “i” icon for additional information about each credential.
Click Register to begin the testing and validation process.
3. Testing and validation process
Practice Fusion will start sending test immunization files to VIIS along with the following information from your EHR account: provider name, primary facility address, NPI, and information you entered on the Immunization settings page.
If information was entered incorrectly on the settings page or if there was any error with the file, you should be notified by VIIS with an explanation of the issue.
If you need to update the information entered in the Immunization settings page, delete the existing electronic transmission registration, correct the information, and resubmit the registration to re-start the testing and validation process with the updated information.
4. Activate your immunization integration in the Immunization Settings page
Once you have been notified by VIIS that you can proceed to submit production (real patient) data, visit the Immunization settings page and activate your integration.
5. Submit immunization records directly to VIIS
Once activated, you will be able to electronically submit immunization files to your registry for each patient.
Go to the Immunizations section of the chart and select Transmit all. Alternatively, click the Actions button and select Transmit to state registry.
For more information, refer to the VDH Immunization submission page. You can also email VDH at MeaningfulUse@vdh.virginia.gov.