How do I submit immunization data to the Delaware Immunization Information System and Registry (DelVAX)?

The Delaware Immunization Information System and Registry (DelVAX) is able to accept HL7 2.5.1 files.


How do I connect Practice Fusion with my registry?


1. In order to begin the testing and submission process, you must first register your intent to submit immunization files with DelVAX

  • Create a DelVAX user account by completing the Facility Code Request Form: http://www.dhss.delaware.gov/dhss/dph/dpc/files/delvaxfacilitycodereq.pdf

  • You will be contacted by a DelVAX Administrator once your information is received and processed. Your information will be returned to you via email. Please make sure a valid email address is on the form. DelVAX will provide your Facility ID, which will be required when completing the electronic integration with Practice Fusion.

  • If you experience any problems while registering or have a question regarding DelVAX, please reach out via email at Cheryl.Oliver-Knight@state.de.us or Fred.Bailey@state.de.us


2. Upon receipt of the credentials, complete the registration for electronic submission of immunization in Practice Fusion.

  • Ensure that the following information has been accurately entered into the EHR in the applicable areas: provider name, primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.

  • Navigate to Settings --> Vaccines and immunizations--> Immunization registry.

  • Under Step 2: Connect, select Connect an EHR facility to your state registry.

  • Select the Practice Fusion facility with which you'd like to connect. You may register each facility in your practice separately.
  • Choose Delaware- Delaware Immunization Information System and Registry (DelVAX) from the Receiving Registry the drop-down list.

  • Enter the Facility ID provided by DelVAX into every field.

  • Click Register to begin the testing and validation process.




3. Activate your immunization integration in the Immunization Settings page

  • Once you have registered for integration within Practice Fusion, return to the Immunization Settings page and activate your integration.

  • Immediately, contact our Customer Service team to transition your practice to the DelVAX testing facility.


 

4. Submit immunization records directly to the DelVAX testing environment

  • After the Customer Service team has transitioned you to the Delaware testing environment, begin electronically transmitting immunization files using the steps below for the period of time designated by Delaware.

  • Go to the Immunizations section of the chart and click Transmit all. Alternatively, click the Actions button and select Transmit to state registry. Make sure all transmitted immunization files include the data fields required by DelVAX for successful message transmission. If the required fields are not completed correctly, the transmitted messages will be rejected by the registry. A checklist of required fields can be found here.




5. Submit immunization records directly to the Delaware production environment

  • Once Delaware has notified you that you are ready to send immunization messages to their production environment, please contact Customer Service to request to be transitioned to Production. 

  • You can then continue to submit immunization data to Delaware using the steps outlined in Step 4. Be sure to transmit the immunization file to the state registry for each patient whose immunization record you update.




For more information from DelVax, send an email to Cheryl.Oliver-Knight@state.de.us or Fred.Bailey@state.de.us

Please review our recorded webinar for correctly adding and transmitting immunizations to DelVAX below:

Immunizations

  1. How do I add immunizations or vaccines?
  2. How do I add a custom immunization or vaccine?
  3. How do I record a vaccination to transmit successfully to my immunization registry?
  4. How do I set up an integration with my state immunization registry?
  5. Who is Practice Fusion's contact for immunization registry connection?
  6. How do I submit to California's Immunization Registry (CAIR)?
  7. How do I submit immunization data to New York City's Immunization Registry (CIR)?
  8. How do I submit immunization data to the Pennsylvania Statewide Immunization Information System (PA-SIIS)?
  9. How do I submit immunization data to the Illinois immunization registry (I-CARE)?
  10. How do I submit immunization data to the Florida SHOTS Immunization Registry?
  11. How do I submit immunization data to the Texas immunization registry (ImmTrac)?
  12. How do I submit immunization data to the Oregon Alert Immunization Information System (Alert IIS)?
  13. Who can electronically submit immunization files to the immunization registry?
  14. How do I deactivate vaccines for the practice?
  15. How do I submit immunization data to the Virginia Immunization Information System (VIIS)?
  16. How do I submit immunization data to the Michigan Care Improvement Registry (MCIR)?
  17. How do I submit immunization data to the Georgia Immunization Registry (GRITS)?
  18. How do I submit immunization data to Indiana’s Immunization Information System (ISDH)?
  19. How do I submit immunization data to the Philadelphia Kids Plus Immunization Information System?
  20. How do I submit immunization data to the Tennessee Immunization Information System (TennIIS)?
  21. How do I submit immunization data to the North Carolina Immunization Registry (NCIR)?
  22. How do I submit immunization data to the Arizona State Immunization Information System (ASIIS)?
  23. How do I submit immunization data to South Carolina’s Immunization Registry System (DHEC)?
  24. How do I submit immunization data to Connecticut’s Immunization Registry and Tracking System (CIRTS)?
  25. How do I submit immunization data to New York State Immunization Information System (NYSIIS)?
  26. How do I submit immunization data to New Jersey Immunization Information System (NJIIS)?
  27. How do I submit immunization data to Colorado Immunization Information System (CIIS)?
  28. How do I submit immunization data to the Kansas Immunization Registry (KSWeblz)?
  29. How do I submit immunization data to the Delaware Immunization Information System and Registry (DelVAX)?
  30. How do I submit immunization data to the Idaho Immunization Reminder Information System (IRIS)?
  31. How do I submit immunization data to the Louisiana Immunization Network for Kids Statewide (LINKS)?
  32. How do I submit immunization data to the Alaska Immunization Registry (VacTrAK)?
  33. How do I submit immunization data to the Iowa Immunization Registry Information System (IRIS)?
  34. How do I submit immunization data to the Utah Statewide Immunization Information System (USIIS)?
  35. How do I submit immunization data to the Massachusetts Immunization Information System (MIIS)?
  36. How do I submit immunization data to the Nebraska State Immunization Information System (NESIIS)?
  37. How do I submit immunization data to the Missouri Department of Health & Senior Services (ShowMeVax or MIRI)?
  38. How do I submit immunization data to the Maryland Immunization Registry (ImmuNet)?
  39. How do I submit immunization data to the Kentucky Health Immunization Exchange (KHIE)?
  40. How do I submit immunization data to the Ohio Statewide Immunization Information System (IMPACT SIIS)?
  41. How do I submit immunization data to Washington's Immunization Registry?
  42. How do I submit immunization data to the West Virginia Statewide Immunization Information System (WVSIIS)?
  43. How do I submit immunization data to Rhode Island (KIDSNET)?
  44. How do I submit immunization data to Minnesota Immunization Information Connection (MIIC)?

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