How do I submit immunization data to the Alaska Immunization Registry (VacTrAK)?

The Alaska Immunization Registry (VacTrAK) is able to accept HL7 2.5.1 files.


How do I connect Practice Fusion with my registry in order to meet Medicaid's Meaningful Use requirements?


1. In order to begin the Meaningful Use testing and submission process, you must begin by registering with AeHN and register your intent to initiate ongoing submission with AKDHSS-MU.

  • Complete the Registration of Intent form.

  • Submit the completed documentation via email to hss.hitinfo@alaska.gov.

  • VacTrAK will follow up with you to provide your credentials.


If you need any further assistance with registering or receiving your credentials, please reach out to Thao at VacTrAK by email at thao.le@alaska.gov.


Note: if you are a Medicare provider participating in the Merit-based Incentive Payment System (MIPS), VacTrAK does not currently have additional guidance for this program. At this time, MIPS eligible clinicians in Alaska will not have the option to report on the 2017 ACI Transition Measure: Immunization Registry Reporting as a performance score measure in the Advancing Care Information Performance Category unless they have already completed IRIS registration in a past year. Please note, however, that this measure is not a required measure within the ACI Performance Category. For more information, please reach out to VacTrAK directly.  


2. Upon receipt of the credentials, complete the Immunization registration in Practice Fusion.

  • Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.

  • Navigate to Settings --> Vaccines and immunizations--> Immunization registry

  • Under Step 2: Connect, select Connect an EHR facility to your state registry.

  • Choose Alaska- Alaska Immunization Information System (VakTrAK) from the Receiving Registry drop-down list.

  • Enter your credentials. Select the “i” icon for additional information about each credential. If you do not know your credentials, please contact VacTrAK directly.

  • Click Register to begin the testing and validation process.




3. Testing and validation process

  • Practice Fusion will start sending test immunization files to VacTrAK along with the following information from your EHR account: provider name, primary facility address, NPI, and information entered on the Immunization settings page.

  • If information was entered incorrectly on the Settings page or if there was any error with the file, you should be notified by Practice Fusion or VakTrAK with an explanation of the issue.

  • If you need to update the information entered in the Immunization settings page, delete the existing electronic transmission registration, correct the information, and resubmit the registration to re-start the testing and validation process with the updated information.


4. Activate your immunization integration in the Immunization Settings page

  • Practice Fusion will notify you via email when you can proceed to submit production (real patient data). You might also be notified by VacTrAK directly.

  • Once you have been notified that you can submit production data, navigate to the Immunization settings page and activate your integration.




5. Submit immunization records directly to VacTrAK

  • Once activated, you will be able to electronically submit immunization files to your registry for each patient.

  • Go to the Immunizations section of the chart and select Transmit all. Alternatively, click the Actions button and select Transmit to state registry.

  • Be sure to transmit the immunization file to the state registry for each patient whose immunization record you update.




For more information from VakTrAK, send an email to thao.le@alaska.gov.

Immunizations

  1. How do I add immunizations or vaccines?
  2. How do I add a custom immunization or vaccine?
  3. How do I record a vaccination to transmit successfully to my immunization registry?
  4. How do I set up an integration with my state immunization registry?
  5. Who is Practice Fusion's contact for immunization registry connection?
  6. How do I submit to California's Immunization Registry (CAIR)?
  7. How do I submit immunization data to New York City's Immunization Registry (CIR)?
  8. How do I submit immunization data to the Pennsylvania Statewide Immunization Information System (PA-SIIS)?
  9. How do I submit immunization data to the Illinois immunization registry (I-CARE)?
  10. How do I submit immunization data to the Florida SHOTS Immunization Registry?
  11. How do I submit immunization data to the Texas immunization registry (ImmTrac)?
  12. How do I submit immunization data to the Oregon Alert Immunization Information System (Alert IIS)?
  13. Who can electronically submit immunization files to the immunization registry?
  14. How do I deactivate vaccines for the practice?
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  16. How do I submit immunization data to the Michigan Care Improvement Registry (MCIR)?
  17. How do I submit immunization data to the Georgia Immunization Registry (GRITS)?
  18. How do I submit immunization data to Indiana’s Immunization Information System (ISDH)?
  19. How do I submit immunization data to the Philadelphia Kids Plus Immunization Information System?
  20. How do I submit immunization data to the Tennessee Immunization Information System (TennIIS)?
  21. How do I submit immunization data to the North Carolina Immunization Registry (NCIR)?
  22. How do I submit immunization data to the Arizona State Immunization Information System (ASIIS)?
  23. How do I submit immunization data to South Carolina’s Immunization Registry System (DHEC)?
  24. How do I submit immunization data to Connecticut’s Immunization Registry and Tracking System (CIRTS)?
  25. How do I submit immunization data to New York State Immunization Information System (NYSIIS)?
  26. How do I submit immunization data to New Jersey Immunization Information System (NJIIS)?
  27. How do I submit immunization data to Colorado Immunization Information System (CIIS)?
  28. How do I submit immunization data to the Kansas Immunization Registry (KSWeblz)?
  29. How do I submit immunization data to the Delaware Immunization Information System and Registry (DelVAX)?
  30. How do I submit immunization data to the Idaho Immunization Reminder Information System (IRIS)?
  31. How do I submit immunization data to the Louisiana Immunization Network for Kids Statewide (LINKS)?
  32. How do I submit immunization data to the Alaska Immunization Registry (VacTrAK)?
  33. How do I submit immunization data to the Iowa Immunization Registry Information System (IRIS)?
  34. How do I submit immunization data to the Utah Statewide Immunization Information System (USIIS)?
  35. How do I submit immunization data to the Massachusetts Immunization Information System (MIIS)?
  36. How do I submit immunization data to the Nebraska State Immunization Information System (NESIIS)?
  37. How do I submit immunization data to the Missouri Department of Health & Senior Services (ShowMeVax or MIRI)?
  38. How do I submit immunization data to the Maryland Immunization Registry (ImmuNet)?
  39. How do I submit immunization data to the Kentucky Health Immunization Exchange (KHIE)?
  40. How do I submit immunization data to the Ohio Statewide Immunization Information System (IMPACT SIIS)?
  41. How do I submit immunization data to Washington's Immunization Registry?
  42. How do I submit immunization data to the West Virginia Statewide Immunization Information System (WVSIIS)?
  43. How do I submit immunization data to Rhode Island (KIDSNET)?
  44. How do I submit immunization data to Minnesota Immunization Information Connection (MIIC)?

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