How do I submit immunization data to the Pennsylvania Statewide Immunization Information System (PA-SIIS)?

The Pennsylvania Immunization Information System (PA-IIS) is available for all providers in the state of Pennsylvania to report immunization information.  There are two immunization registries in the state of Pennsylvania.  All providers located outside the city limits of Philadelphia should start the interface process with the state of Pennsylvania Statewide Immunization Information System (PA-SIIS). This article details the steps for submitting immunizations to PA-SIIS.

If the practice is located inside of Philadelphia city limits, they are referred to the Philadelphia KIDS Plus IIS. For more information on the workflow for submitting to KIDS Plus IIS, please click here.


The Pennsylvania Statewide Immunization Information System (PA-SIIS) is able to accept HL7 2.5.1 files.


How do I connect Practice Fusion with my registry in order to meet Medicaid's Meaningful Use requirements?


1. In order to begin the Meaningful Use testing and submission process, you must begin by registering your intent to initiate ongoing submission

  • Register with the Pennsylvania Department of Health.

  • Select the Provider Enrollment link.

  • Complete and submit the registration form.

  • After you have submitted your interest in the Meaningful Use Modified Stage 2 to the PA Department of Health, PA-SIIS will provide you with an email acknowledgement. After you have completed and submitted the provider interest form, a PA-SIIS staff member will contact you to schedule a meeting and provide testing credentials.  


If you need any further assistance with registering or receiving your credentials, please reach out to PA-SIIS directly by email at pasiis@pa.gov or by phone at 877-774-4748.


Note: Until further notice, the registration, testing and submission process outlined here will also apply to Medicare providers participating in the Merit-based Incentive Payment System (MIPS) under the Quality Payment Program. Any changes made to this process going forward will be communicated directly by the registry. 


2. Upon receipt of the credentials, complete the registration for electronic submission of immunization in Practice Fusion

  • Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.

  • Navigate to Settings --> Vaccines and immunizations--> Immunization registry.

  • Under Step 2: Connect, select Connect an EHR facility to your state registry.

  • Select Pennsylvania Statewide Immunization Information System (PA-SIIS) from the Receiving Registry the drop-down list.

  • Enter your credentials. Select the “i” icon for additional information about each credential. If you do not know your credentials, please contact PA-SIIS directly.

  • Click Register to begin the testing and validation process.




3. Testing and validation process

  • Practice Fusion will start sending test immunization files to PA-SIIS along with the following information from your EHR account: provider name, primary facility address, NPI, and information you entered on the Immunization settings page.

  • If information was entered incorrectly on the Settings page or if there was any error with the file, you should be notified by Practice Fusion or PA-SIIS with an explanation of the issue.

  • If you need to update the information entered in the Immunization settings page, delete the existing electronic transmission registration. Once you've corrected the information, resubmit the registration to re-start the testing and validation process with the updated information.


4. Activate your immunization integration in the Immunization Settings page

  • Practice Fusion will notify you via email when you can proceed to submit production (real patient data). You might also be notified by PA-SIIS directly.

  • Only once you have been notified that you can submit production data, navigate to the Immunization settings page and activate your integration.




5. Submit immunization records directly to PA-SIIS

  • Once activated, you will be able to electronically submit immunization files to your registry for each patient.

  • Go to the Immunizations section of the chart and select Transmit all. Alternatively, click the Actions button and select Transmit to state registry.

  • Be sure to transmit the immunization file to the state registry for each patient whose immunization record you update.



For more information from PA-SIIS, please contact them by email at pasiis@pa.gov.

Immunizations

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