1. In order to begin the Meaningful Use testing and submission process, you must first register with KIDSNET
Providers wanting to onboard could contact Jeff Goggin for the required assigned identifiers.
Complete and submit the Registration of Intent. The form can be found and downloaded under the section titled “What you should do.”
Note: if you are a Medicare clinician participating in the Merit-based Incentive Payment System (MIPS), additional guidance for new registrations has not yet been provided. If you have already completed KIDSNET registration previously, your active engagement will continue. If you are a new registrant, please contact KIDSNET directly for information.
2. Complete the Immunization registration in Practice Fusion.
Ensure that the following information has been accurately entered into the EHR in the applicable areas: Provider name, Primary facility address, and NPI. Note: For instructions on editing your EHR Settings, click here.
Navigate to Settings --> Vaccines and immunizations--> Immunization registry
Under Step 2: Connect, select Connect an EHR facility to your state registry.
Choose Rhode Island - (KIDSNET) from the Receiving Registry drop-down list.
Enter your credentials. Select the “i” icon for additional information about each credential. If you do not know your credentials, please contact Jeff Goggin directly. The following credentials should be used for all providers that immunize patients under 19 years of age:
Password: Please contact KIDSNET to retrieve your password
MSH-4 Sending Facility (this is the same as the username used for authentication): RI88150507
MSH-22 Responsible Business Organization (The identifier for this may, or may not, be the same as RXA 11.4, dependent on the number of office locations associated with the provider/practice): Please contact KIDSNET to retrieve this identifier
RXA-11.4 Administered at Location: Please contact KIDSNET to retrieve this identifier
ORC-17 Entering Organization: Please contact KIDSNET to retrieve this identifier
Click Register to begin the testing and validation process.
3. Testing and validation process
Practice Fusion will start sending test immunization files to KIDSNET along with the following information from your EHR account: provider name, primary facility address, NPI, and information entered on the Immunization settings page.
If information was entered incorrectly on the Settings page or if there was any error with the file, you should be notified by Practice Fusion or KIDSNET with an explanation of the issue.
If you need to update the information entered in the Immunization settings page, delete the existing electronic transmission registration, correct the information, and resubmit the registration to re-start the testing and validation process with the updated information.
4. Activate your immunization integration in the Immunization Settings page
Practice Fusion will notify you via email when you can proceed to submit production (real patient data). You might also be notified by KIDSNET directly.
Once you have been notified that you can submit production data, navigate to the Immunization settings page and activate your integration.
5. Submit immunization records directly to KIDSNET
Once activated, you will be able to electronically submit immunization files to your registry for each patient.
Go to the Immunizations section of the chart and select Transmit all. Alternatively, click the Actions button and select Transmit to state.
Be sure to transmit the immunization file to the state registry for each patient whose immunization record you update.
For more information from KIDSNET, send an email to Jeff.Goggin@health.ri.gov.